Admissions Specialist
Job Description
Posting Number
PG194710SPInternal Recruitment
NoWorking Title
Admissions SpecialistAnticipated Hiring Range
$60,000 - $67,500 (Commensurate with education and experience)Work Schedule
Monday - Friday, 8 am - 5 pmJob Location
Raleigh, NCDepartment
Computer ScienceAbout the Department
The Department of Computer Science is an academic teaching and research department in the College of Engineering. It is a large and complex unit that encompasses research intensive, teaching intensive and professional activities. It is one of the largest such departments in the nation by the number of faculty and students, and its total budget and size are comparable to, or larger than, a number of NC State University colleges and divisions.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.
What we offer:
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuitionand Academic Assistance
- And so much more!
Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
Join the Department of Computer Science’s growing graduate team and play a pivotal role in shaping the next generation of technology leaders. As the Graduate Admissions Specialist and Counselor, you will manage the full admissions cycle for one of NC State’s largest graduate programs—overseeing more than 1,800 applications, onboarding 400+ new master’s students each year, and supporting a dynamic Accelerated Bachelors/Masters (ABM) cohort.
Key Responsibilities
- Manage all aspects of graduate admissions, including processing applications, onboarding new students, and maintaining accurate records for master’s, certificate, and ABM programs.
- Utilize FileMaker Pro (FMP) to automate communications, manage applicant data, and coordinate PhD recruitment and event planning.
- Apply advanced technology solutions to streamline processes, improve efficiency, and enhance the applicant experience.
- Serve as a primary contact for prospective students—responding to inquiries, advising on admission requirements, and supporting recruitment efforts.
- Prepare and analyze application and enrollment data using Student Information System (SIS), PeopleSoft, GradWatch, and other university databases.
- Generate reports and communications for departmental leadership, tracking admissions progress, enrollment trends, and demographic data.
- Support new student enrollment and registration, ensuring a smooth transition from applicant to enrolled student.
If you are a detail-oriented professional who thrives in a fast-paced, data-driven environment—and you enjoy helping students achieve their academic goals—we encourage you to apply and make an impact in one of NC State’s premier graduate programs.
Other Responsibilities
- Assist in planning departmental activities associated with graduation ceremonies and attend graduation ceremonies.
- Plan and oversee department visits for invited PhD students (with other office staff) such as Doctoral Recruiting Day, Open House and other departmental events.
- Train additional personnel to help during the peak application period.
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
N/A
Preferred Qualifications
- Demonstrated experience in admissions or higher education administration.
- Proficiency in MS Excel and strong data management skills, including handling text and CSV files.
- Experience using Student Information Systems (SIS), PeopleSoft, or similar platforms.
- Familiarity with FileMaker Pro or other distributed data systems.
- Strong organizational, problem-solving, and communication skills with the ability to manage multiple priorities independently.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/03/2025Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/09/2025Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.
Special Instructions
Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.
Position Number
00107024Position Type
SHRAPosition Classification Band Title
Student Services SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 90,156Salary Grade Equivalency
NC08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
141901 - Computer Science EngineeringEEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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